Privacy Policy

A legal disclaimer

HF Fitness LLC
Effective Date: August 7, 2026
Last Updated: August 7, 2026

HF Fitness LLC (“HF Fitness,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you provide through our website, www.thfitness.com (the “Website”).

This Privacy Policy explains what information we collect, how we use it, how we may share it, and the choices and rights you may have regarding your personal information.

The Website primarily serves as an informational landing page for HF Fitness LLC's online fitness coaching services and provides prospective clients with an intake or application form through which they may express interest in coaching.

Submitting an intake or application form does not guarantee acceptance into a coaching program and does not, by itself, establish a trainer-client or coaching relationship with HF Fitness LLC.

1. INFORMATION WE COLLECT

A. Information You Provide

When you submit an intake form, application, inquiry, or otherwise contact HF Fitness LLC, we may collect information such as:

Full name
Email address
Telephone number
Age
Height and weight
Fitness goals
Exercise and training history
Current activity levels
Nutrition habits and dietary information
Lifestyle information relevant to fitness coaching
Injuries, physical limitations, or health-related information you voluntarily disclose
Other information you voluntarily provide in your application, intake form, or communications with us

We request this information so that we can evaluate whether our coaching services may be appropriate for you and determine whether we wish to offer you coaching services.

B. Website and Device Information

When you visit our Website, certain information may be collected automatically through cookies, analytics tools, or similar technologies.

This may include:

IP address
Browser type
Device type
Operating system
Pages viewed
Referring website or source
Approximate geographic information derived from an IP address
Date and time of visits
Website usage and interaction data

2. HOW WE USE YOUR INFORMATION

HF Fitness LLC may use information collected through the Website to:

Review and evaluate prospective coaching clients
Determine whether an applicant may be a good fit for our coaching services
Contact applicants regarding their submission
Respond to questions or inquiries
Discuss potential coaching services
Communicate with prospective or accepted clients
Understand how visitors use our Website
Improve our Website, services, and client application process
Maintain the security and proper operation of our Website
Prevent fraud, misuse, or unauthorized activity
Maintain appropriate business records
Comply with applicable laws and legal obligations
Establish, exercise, or defend legal claims

Submitting an intake form does not obligate HF Fitness LLC to provide coaching services.

If HF Fitness LLC decides to offer coaching services to an applicant, additional agreements, waivers, disclosures, or information may be required before coaching begins.

3. FITNESS AND HEALTH-RELATED INFORMATION

Because our intake process relates to fitness coaching, you may voluntarily provide information concerning your fitness, nutrition, physical condition, injuries, limitations, or other health-related matters.

We use this information primarily to evaluate your coaching application and, if you become a client, to help determine the suitability and potential structure of coaching services.

HF Fitness LLC is not a medical provider. Information submitted through the Website is not reviewed for purposes of medical diagnosis, treatment, or emergency medical care.

Do not use the Website or intake form to request emergency medical assistance.

Where applicable law requires specific consent for processing sensitive or health-related information, we will process such information in accordance with those requirements.

4. COACHING APPLICATIONS

Information submitted through an intake or application form is considered an application or expression of interest in HF Fitness LLC's coaching services.

Submission of an application:

Does not guarantee acceptance as a client;
Does not guarantee availability of coaching services;
Does not create a trainer-client, coach-client, medical, fiduciary, or other professional relationship; and
Does not require HF Fitness LLC to provide services to the applicant.

If we decide to offer coaching services, we may contact you using the contact information you provided.

5. COOKIES AND ANALYTICS

We may use cookies, analytics technologies, pixels, tags, or similar technologies to understand how visitors interact with the Website and to improve its functionality and performance.

These technologies may collect information about your browser, device, Website interactions, and traffic source.

Where required by applicable law, we will obtain appropriate consent before placing non-essential cookies or similar technologies on your device.

You may also be able to control or disable cookies through your browser settings.

6. HOW WE SHARE INFORMATION

HF Fitness LLC does not sell personal information for money in the ordinary meaning of the word “sell.”

We may share or make information available to service providers that assist us in operating the Website or our business, such as:

Website hosting providers
Website form providers
Email and communication providers
Cloud storage providers
Analytics providers
Website security providers
Professional advisers, such as attorneys or accountants

These providers may process information on our behalf or according to their own applicable privacy policies and terms.

We may also disclose information when reasonably necessary to:

Comply with applicable laws or regulations;
Respond to subpoenas, court orders, or other lawful requests;
Protect the rights, property, or safety of HF Fitness LLC, our users, or others;
Investigate suspected fraud, security issues, or misuse; or
Establish, exercise, or defend legal claims.

7. NO WEBSITE PAYMENT COLLECTION

HF Fitness LLC does not currently collect or process payments through www.thfitness.com.

You should not submit credit card numbers, bank account information, or other payment credentials through the Website's general contact or intake forms.

If you are accepted for coaching and payment is required, payment arrangements and any applicable third-party payment services will be communicated separately.

8. DATA RETENTION

We retain personal information for as long as reasonably necessary for the purposes described in this Privacy Policy.

For prospective clients, this may include retaining application or intake information for a reasonable period so that we can evaluate the application, communicate with the applicant, maintain business records, or reconsider an applicant for future coaching availability.

If you become a client, certain information may be retained for the duration of the coaching relationship and afterward as reasonably necessary for legitimate business, legal, tax, recordkeeping, or dispute-resolution purposes.

When information is no longer reasonably necessary, we may delete, anonymize, or securely dispose of it, subject to applicable law.

9. DATA SECURITY

HF Fitness LLC uses reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

However, no website, electronic transmission, or storage system can be guaranteed to be completely secure. Therefore, we cannot guarantee the absolute security of information transmitted through the Website.

Please avoid submitting information that is unnecessary for evaluating your fitness coaching application.

10. INTERNATIONAL USERS

HF Fitness LLC is based in the United States.

If you access the Website or submit information from outside the United States, your information may be transferred to, stored in, or processed in the United States.

Privacy and data protection laws in the United States may differ from those in your country.

Where required by applicable law, we will use appropriate safeguards or other legally recognized mechanisms for processing or transferring personal information.

11. YOUR PRIVACY RIGHTS

Depending on where you live and the laws applicable to HF Fitness LLC, you may have certain rights regarding your personal information.

These may include the right to:

Request access to personal information we maintain about you
Request correction of inaccurate personal information
Request deletion of certain personal information
Request a copy of certain personal information
Restrict or object to certain processing
Withdraw consent where processing is based on consent
Opt out of certain uses of personal information where applicable
Lodge a complaint with an applicable data protection authority

These rights are not absolute and may vary based on your jurisdiction and applicable law.

We may need to verify your identity before fulfilling certain requests.

To make a privacy-related request, contact us at hflaxfitness@gmail.com.

12. U.S. STATE PRIVACY RIGHTS

Residents of certain U.S. states may have additional rights under applicable state privacy laws.

Depending on the law and whether it applies to HF Fitness LLC, these rights may include access, correction, deletion, portability, and certain opt-out rights.

HF Fitness LLC will respond to valid privacy requests as required by applicable law.

13. EUROPEAN ECONOMIC AREA, UNITED KINGDOM, AND OTHER INTERNATIONAL USERS

If laws such as the European Union General Data Protection Regulation (“GDPR”) or United Kingdom GDPR apply to our processing of your information, you may have additional rights.

Depending on the circumstances, these may include rights of access, rectification, erasure, restriction, data portability, objection, and withdrawal of consent.

Our legal bases for processing personal information, where required, may include:

Your consent;
Taking steps at your request before entering into a contract;
Performance of a contract;
Compliance with legal obligations; and
Our legitimate interests in operating and improving our business, evaluating prospective clients, communicating with applicants, and protecting our Website and business.

Where we rely on consent, you may withdraw that consent where permitted by law.

14. CHILDREN'S PRIVACY

The Website and HF Fitness LLC's coaching application process are not directed to children under 13 years of age, and we do not knowingly collect personal information from children under 13 without appropriate authorization.

Other jurisdictions may establish a higher age at which an individual can independently consent to the processing of personal information.

If you are not legally permitted to provide your own consent in your jurisdiction, you should not submit personal information through the Website without the involvement and authorization of a parent or legal guardian where required.

If we learn that personal information from a child has been collected in violation of applicable law, we will take reasonable steps to delete or otherwise appropriately handle the information.

15. THIRD-PARTY SERVICES AND LINKS

The Website may use or contain links to third-party websites, software, applications, or services.

HF Fitness LLC is not responsible for the privacy, security, or data-handling practices of independent third parties.

We encourage users to review the privacy policies of third-party services before providing information to them.

16. BUSINESS TRANSFERS

If HF Fitness LLC is involved in a merger, acquisition, restructuring, financing, sale of assets, bankruptcy, or similar business transaction, personal information may be transferred or disclosed as part of that transaction, subject to applicable law.

17. CHANGES TO THIS PRIVACY POLICY

HF Fitness LLC may update this Privacy Policy periodically to reflect changes in our Website, business practices, services, technology, or applicable legal requirements.

When changes are made, we will update the “Last Updated” date at the top of this Privacy Policy.

Where required by law, we may provide additional notice regarding material changes.

18. CONTACT US

If you have questions about this Privacy Policy, would like to exercise an applicable privacy right, or have concerns regarding personal information submitted through the Website, please contact:

HF Fitness LLC

Email: hflaxfitness@gmail.com

Website: www.thfitness.com

Mailing Address:
2218 N Shefford Circle
Wichita, KS 67205
United States